Each January every business which paid an employee must go through the process of preparing and filing W-2 forms. Most software now is able to file the federal W-3 and W-2 forms electronically with a push of a button, if yours can not it is time upgrade now. For those who live in populated states you should be able to file the W-2 forms electronically through your payroll software as well. What about those who live in less populated states? I hate to say this but if you are a small business with just a few employees the easiest way to file your W-2 forms, with your state, may be to just mail them in with the appropriate state form. You may also login to your state's website and file them directly. For example in the State of Idaho you can register to file at tax.idaho.gov. This will allow you to access Taxpayer Access Point (TAP) to file and pay the Idaho taxes; multiple states use this same TAP system. If you are tired of doing this yourself maybe you should consider upgrading your systems and automating the whole process. Use the right tools for the job.
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